Acceptable Use Policy — SPEDGenie™

📖 Overview

This Acceptable Use Policy ("AUP") governs use of the SPEDGenie™ platform, including all tools, features, AI-generated content, and associated services provided by SPEDGenie LLC.

SPEDGenie is designed exclusively for use by licensed or credentialed educators, school administrators, paraprofessionals, and other authorized school personnel working in special education settings. By accessing or using the platform, you agree to comply with this AUP in addition to SPEDGenie's Terms of Service and Privacy Policy.

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The Core Principle

SPEDGenie exists to help educators serve students with disabilities more effectively. Every use of the platform should serve that purpose — to support better educational outcomes for students, not to automate professional responsibility away from educators.

✅ Permitted Uses

SPEDGenie is intended for the following lawful educational purposes:

✅ Allowed

✓Drafting and refining IEP goals, PLAAFP statements, and present levels

✓Generating accommodation and modification suggestions for review by qualified educators

✓Creating accessible versions of grade-level curriculum materials

✓Supporting transition planning under IDEA for eligible students

✓Coordinating paraprofessional support through the Implementation Dashboard™

✓Monitoring implementation fidelity and collecting structured session data

✓Professional development and self-directed educator learning

✓District pilot and feasibility research with appropriate institutional approval

❌ Not Allowed

✗Entering student names, dates of birth, addresses, or other PII into any text field

✗Using AI-generated output as a final IEP document without educator review and professional judgment

✗Sharing login credentials with unauthorized individuals

✗Using the platform for any purpose unrelated to legitimate educational services

✗Attempting to reverse engineer, scrape, or extract platform content or AI outputs at scale

✗Reproducing or redistributing SPEDGenie content for commercial purposes without written consent

✗Using the platform to harass, discriminate against, or harm any individual

✗Submitting false, misleading, or fraudulent information to generate educational documents

⚠️ Student Privacy Requirements

⚠️

No Student PII — This Is Non-Negotiable

Users must never enter personally identifiable student information (full name, date of birth, student ID number, address, Social Security number, parent contact details, or any other information that could identify a specific student) into any SPEDGenie text field, upload area, or prompt. Use student codes, initials, or anonymized descriptors at all times.

This requirement applies to:

All AI prompt fields (goal generators, PLAAFP tools, accommodation builders)
The Implementation Dashboard™ and Support Dashboard™ (use first name or code only)
Any document upload or paste area
Communication log and notes fields

Violation of this requirement may constitute a FERPA violation and is grounds for immediate account suspension. See SPEDGenie's FERPA Statement for additional guidance.

👩‍🏫 Educator Responsibility and Professional Judgment

Use of SPEDGenie does not diminish or transfer any professional obligation of the educator. Specifically:

Review all AI-generated content. Every goal, accommodation recommendation, PLAAFP suggestion, or transition plan generated by SPEDGenie is a draft. It must be reviewed, edited if necessary, and approved by a qualified educator before use in any official document.
Individualize for the student. AI output reflects patterns across many students. You must adapt any generated content to reflect the unique needs, strengths, present levels, and circumstances of the specific student being served.
Maintain legal compliance. You are responsible for ensuring that any content used in an official IEP, ARD meeting, or educational record complies with IDEA, applicable state regulations, and your district's policies. SPEDGenie does not provide legal advice.
Exercise professional judgment. SPEDGenie is a tool. Professional judgment, ethical responsibility, and knowledge of the student belong to the educator — not to the platform.

🏫 District and Administrator Responsibilities

School administrators and district leaders authorizing SPEDGenie for staff use are responsible for:

Ensuring that staff receive appropriate training on responsible platform use, including student privacy requirements.
Executing a Data Processing Agreement with SPEDGenie LLC before authorizing use that may involve student-identifiable information.
Establishing internal policies governing how AI-generated content may be incorporated into official educational documents.
Reviewing and complying with applicable state and local AI use policies in educational settings.

🚫 Prohibited Conduct

The following conduct is strictly prohibited and may result in immediate account suspension and, where applicable, reporting to relevant authorities:

Uploading, pasting, or entering any student personally identifiable information.
Using SPEDGenie output to produce fraudulent educational documents or misrepresent student progress.
Attempting to circumvent platform security, authentication, or access controls.
Using the platform in any way that violates FERPA, IDEA, COPPA, or other applicable federal or state law.
Reselling, sublicensing, or otherwise commercially distributing SPEDGenie content without written authorization.
Using the platform to develop competing educational technology products.

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Violations May Result In

Immediate account suspension · Termination of access without refund · Notification to the user's school or district · Referral to appropriate legal authorities where required by law

🔄 Policy Updates

SPEDGenie LLC reserves the right to update this Acceptable Use Policy at any time. Material changes will be communicated to active users via email or platform notification at least 14 days before taking effect. Continued use of the platform after notice of changes constitutes acceptance of the updated policy.

📬 Reporting Violations and Contact

To report suspected violations of this policy, potential student privacy incidents, or other concerns:

SPEDGenie LLC
SPEDGenie LLC
Texas City, TX
admin@spedgenie.com

SPEDGenie LLC will respond to reported policy concerns within 3 business days.